It does indeed look like Outlook 2016 for Mac (included in Office 365 for Mac) supports Exchange 2010, but it needs to be Exchange 2010 SP3; this means previous Exchange 2010 versions might or might not work, but they are not supported. There are two types of rules in Outlook for Mac: server rules and client rules. Server rules If you are using a Microsoft Exchange account managed by Microsoft Exchange Server 2010 SP1 or later, you can use Outlook for Mac to create and edit server-based rules.In the Rules box of Outlook for Mac, server rules are grouped by account under Server Rules in the left pane.
-->2016 Outlook Exchange Server Settings
Original KB number: 3009176
Symptoms
After you migrate to Microsoft Outlook 2016 for Mac from Outlook for Mac 2011, you notice that the category colors that are assigned to your categories are changed.
Cause
Outlook for Mac 2011 uses a local list of categories. The names of these categories are synchronized to the server that's running Microsoft Exchange Server when they're assigned to items. This makes the names visible on different clients and devices. However, the colors for these categories aren't synchronized to Exchange.
Outlook 2016 for Mac uses the Master Category List (MCL) that's stored on the Exchange server to synchronize the category names and colors.
So when you migrate from Outlook for Mac 2011 to Outlook 2016 for Mac, any local category names that are assigned to items are merged with the MCL. Random colors are assigned to these categories because the colors from Outlook for Mac 2011 aren't synchronized.
Resolution
Update the colors that are assigned to categories in the MCL in Outlook 2016 for Mac. To do this, follow these steps:
- On the Home ribbon, click Categorize > Edit Categories.
- If you have more than one account that's added to Outlook 2016 for Mac, make sure that the correct Exchange account is selected.
- For each category for which you want to change the color, click the color block, and then select the color that you want.
- Make any additional changes that you want by changing the names of categories and by adding or removing categories, as appropriate.
- Close the Categories window.
The changes that you make should be saved in the MCL and should be viewable from other clients and devices.
Outlook For Mac 2016 Exchange Server Settings
More information
In Outlook for Mac 2011, thousands of colors can be assigned to local categories. In Outlook 2016 for Mac, 25 predefined colors can be assigned to MCL categories. These colors are predefined by the Exchange server MCL.
If you have an IMAP or POP account that's set up in Outlook 2016 for Mac, local categories are used. So you can select from thousands of colors for these categories.
Microsoft Exchange Server Outlook 2016
If you've already been migrated to Exchange Online, instead see Configure Exchange Online with Outlook for macOS or Mac Mail.
![Server Server](/uploads/1/2/7/7/127777387/444458213.png)
To set up Outlook 2016 for macOS to access your Exchange account at Indiana University:
- On the welcome screen that appears when you start Outlook for the first time, select Add Account. The 'Accounts' preference window will open; if neither it nor the welcome screen appears, from the Tools menu, select Accounts.
- In the bottom left of the 'Accounts' preference window, click the + (plus sign) button, and then select New Account....
- In the window that opens, enter your Exchange account email address (for example,
[email protected]
), then click Continue.If Outlook doesn't automatically detect that you're configuring an Exchange account, click Choose the Provider, and then Exchange. - In the new window, enter the following information, making sure Configure automatically is selected:
- Method: From the pull-down menu, select User Name and Password.
- E-mail address: Your Exchange account email address, for example,
[email protected]
- DOMAINusername or Email:
ADSusername
, replacingusername
with your IU username. - Password: Your IU passphrase
- Server (optional): Usually not necessary to complete this field, but you may enter
https://ews.exchange.iu.edu/ews/exchange.asmx
- Click the Add Account button, and then click Done.
- After the initial sync is complete, with the 'Accounts' window still open and your new Exchange account selected, click Advanced, and verify the following settings:
- Microsoft Exchange
- Server:
https://ews.exchange.iu.edu/ews/exchange.asmx
- Check Use SSL to connect.
- Server:
- Directory services
- Server: Optionally, add one of the following servers to use directory services:
IU-MSSG-ADSDC01.ads.iu.edu
IU-MSSG-ADSDC02.ads.iu.edu
IU-MSSG-ADSDC03.ads.iu.edu
IU-MSSG-ADSDC04.ads.iu.edu
IU-MSSG-ADSDC05.ads.iu.edu
IU-MSSG-ADSDC06.ads.iu.edu
IU-MSSG-ADSDC07.ads.iu.edu
IU-MSSG-ADSDC08.ads.iu.edu
- Check Use SSL to connect.
- Server: Optionally, add one of the following servers to use directory services:
- Microsoft Exchange
- Adjust settings in the Delegates and Security tabs as needed. Consult your IT support personnel regarding these settings.
- Click OK to exit the advanced settings.
- Click the Show All button to reveal the other Outlook settings, and then click Calendar. Next to 'Default time zone for new events:', make sure it is set to the correct time zone. Especially if you have an Indiana city set for your Mac's system-wide time zone setting, make sure it is not set to Indiana (East), but instead to Eastern Time (US & Canada).
- Close the preferences window to begin using Outlook.
![Outlook 2016 exchange server 2010 Outlook 2016 exchange server 2010](/uploads/1/2/7/7/127777387/432308321.png)
The initial connection to Exchange will sync account content to your computer. This can take an hour or more for accounts with a large amount of data.